You need the selected flooring, trim, and installation materials ready for the rooms your sub will finish. Send the supplier a checked room takeoff and exact product choices. Ask your installer to review the complete quoted package before you set the delivery date.
Use this inquiry checklist to compare supply offers. Keep selection approval, material release, and installation readiness as named steps in your build schedule. Review cabinets or flooring first with both installers before fixing that sequence.
Define the flooring package and builder buying contact
Mohawk Builder + Multifamily describes curated base choices and upgrade options for its builder audience. Its hard-surface page directs buyers through retailer quotes and installation scheduling. Those are examples of a manufacturer program and retailer process to discuss with your own supplier. Builder selections, retailer workflow
At the pro desk or dealer showroom, ask who handles builder packages. Request an outside rep if your account needs coordination across starts. Identify who manages homeowner selections and who approves the installer’s material order.
Ask whether the supplier sells material only, arranges installation, or includes both in its quote. Name the buyer for each scope. Give the rep one job or lot identifier for selection records, releases, and delivery questions.
Make base choices and upgrades clear
Request a written list of the base selections available to your project. Put the product line and color beside each selection. Ask the supplier to quote an upgrade against that same scope, including any changed accessories or installation work.
Set a selection deadline with the builder’s responsible contact. Ask how the supplier records the final choice. Request written approval before ordering a changed product. Keep the selected package attached to the current floor plan.
If a chosen product becomes unavailable, ask for a separately identified alternative. Have the installer review it and the selection approver accept it. Obtain a revised quantity and price before release. Carry that revision into the delivery list.
Check the room takeoff and accessories
Ask your flooring sub to review room quantities, layout, and any allowance. Request an itemized order that identifies the exact collection, color, and product dimensions. Put these questions beside the takeoff:
- Which rooms and stairs are included?
- How does the supplier convert the quantity into order units?
- Which transitions, trim, and stair pieces are included?
- Which installation materials does the installer specify?
- Who checks product quantities and approves changes?
- Which delivery and installation charges sit outside the material price?
Compare quotes using the same approved list. Ask the supplier to flag every exclusion. Request a separate response for accessories that need an order. Have the installer check the revised package before the buyer signs it.
Confirm lead times for the complete selection
Ask which flooring and accessory lines are stocked, transferred, or special ordered. Request product-specific lead times and an estimated complete-package date. Obtain written reservation and storage terms if you want material held until the house is ready.
For special orders, ask about deposits, changes, returns, and cancellation cutoffs. Name the person authorized to release material. Decide whether a partial shipment serves the installer’s sequence and how outstanding pieces will follow.
Mohawk advertises core product availability within its builder program. Ask whether your product and supplier participate, then obtain a written schedule for your order. Mohawk program description
Let the installer define site readiness
Mohawk’s hard-surface resources provide product-specific installation guidance, including RevWood instructions. Ask your installer to use the current instructions for the selected product. Mohawk installation resources
Request the installer’s receiving and storage requirements before scheduling delivery. Ask who confirms substrate and site conditions. Have the GC record readiness and identify work that must finish before material arrives.
Agree on the unloading location and room staging with the supplier. Assign someone to compare product labels and quantities with the approved order. Ask how to report damage or shortages. Keep the supplier’s replacement contact with the installer’s start information.
Show the brands and lines you supply
If you sell flooring, list the manufacturer and product lines you carry. Explain your base-selection service and the scope of any installation arrangement. Ask buyers for the exact selection and job location before confirming availability.
As a rep, win the first package with a checked quote and clear approval path. Keep the account by reporting incomplete orders before release. Ask the installer which accessory or selection detail needs attention next time. Use that answer to update the next quote request.
Apply for trade pricing and credit separately
Ask the flooring desk which businesses qualify for trade pricing and which documents complete its application. ProSource describes a showroom membership application and a separate online account. Its help page says online membership starts a process completed with the local showroom. Confirm the serving showroom’s current rules and fees. Membership and online-account distinction, membership completion
Use the contractor supply account checklist to identify the applicant, billing contact, authorized buyers, and job references. Ask who submits the credit application and who receives the decision. Keep the installer’s buying authority separate from the homeowner’s selection approval.
ProSource’s payment guidance says trade members can apply for ProTrade Credit. Its commercial application requests business information and references. These describe an application process, not automatic approval or a payment term for your job. Request the current form and agreement through the supplier’s official channel. ProSource payment guidance, commercial application
Before signing, ask about the credit limit, due dates, deposits, guarantees, account fees, and handling of disputed invoices. Ask the supplier to explain terms you do not understand. Obtain separate written terms for reserving a flooring lot, storing it, and cancelling or returning it.
A reservation request does not establish credit approval. Ask whether the selected product is allocated to your job and what payment releases it. Have the buyer confirm both the account status and product reservation before assigning a delivery date to the installer.
Examples from the field
Illustrative examples, not member stories
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Upgrade selection: The homeowner chooses a different flooring collection after the base quote. Ask the supplier to revise the product, accessories, and price against the same room scope. Have the installer and selection approver review the changed package.
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Missing stair pieces: The flooring is available, but the selected stair pieces are still outstanding. Request separate status for those accessories and a complete-package date. Ask the installer whether a partial release serves the planned sequence.
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Site-readiness hold: The installer reports that the receiving area is not ready under the selected product’s instructions. Have the GC resolve the open items. Confirm storage and release terms with the supplier before setting a new delivery appointment.
Where Cercha fits
Cercha supplier profiles list Brands and show project portfolios. Use Messages to ask about the flooring line you selected and the supplier’s material or installation scope. Project photos give you a starting point for that conversation.